In preparation for the 2013 EEO-1 reporting period, set to open in July, the U.S. Equal Employment Opportunity Commission (EEOC) has reset the passwords for all users of the online system “for security and confidentiality purposes.”  Reporting companies will receive “notification letters” that will contain their new password.

Users who need to access the system prior to receiving the 2013 notification letter may obtain their password by sending an email to e1.lostloginpassword@eeoc.gov.  The email request must come from the company’s EEO-1 contact or certifying official and must contain the company’s name and log-in identification.  If the certifying official no longer is with the company, the request also should include the name of the former certifying official and a request to transfer access to the new contact.

WHO MUST FILE EEO-1 REPORTS

The Employer Information Report EEO-1, known as the EEO-1 Report, must be filed annually with the EEOC’s EEO-1 Joint Reporting Committee.  The filing deadline for the 2013 EEO-1 Report is September 30, 2013.

Employers subject to Title VII of the Civil Rights Act with at least 100 employees and federal contractors and subcontractors with at least 50 employees and a federal contract or subcontract of $50,000 or more must file EEO-1 Reports.  The EEO-1 Report requires submission of workforce demographics (race, ethnicity and gender of all employees) by job category.

Single establishment employers file a single EEO-1 Report.  However, employers with multiple establishments generally must file several types of reports:  (1) a headquarters report, and (2) separate reports for each establishment of 50 or more employees, and (3) either separate reports for each establishment of less than 50 employees or a list, including name, address, total employment and major activity, of each establishment of less than 50 employees, and (4) a consolidated report of all employees in the entire organization.  Employers must use employment data from any one payroll period in July, August or September of the current reporting year.